Event Information

The Art Fest will run over two days

Fri - 2 Dec 
​From 5.30pm – 8pm there will be a private viewing for exhibitors and guests which will include a drinks reception.

Sat - 3 Dec 
​Free entry to the general public from 10am – 7pm. Refreshments will be available to purchase throughout the day.
The Leamington Art Fest will be promoted to the wider public by All Saints Church on their website and social media, by Art Fest social media, by artists' social media, through posters and flyers distributed at Art events and throughout town in the weeks prior to the Art Fest, by local businesses and organisations, through signage and banners around the church building and the churchyard, on local event sites and with the help of WOS and other art organisations, as well as the Arts department at the Leamington Art Gallery.

Picture
Christmas at All Saints

Application process

The Art Fest is open to Warwickshire-based artists, the deadline for the first round of applications is 31 July. The second round ends on 26 August.

​Successful applicants will be contacted during August and will be required to confirm their place by 07/09/22. (There may be a further round of applications  and late applicants may be contacted and invited, should the layout of units allow it and extra space become available: this will be left to the organisers’ discretion).
Booking conditions will be published on the All Saints website at the end of August.

Example display units can be viewed in the North aisle of All Saints Church during July.

Friday, 2 December

The church will be open for setting up from 10am and all displays must be completed by 4.30pm in time for photos and prior to the private viewing and reception at 5.30pm.

Saturday, 3 December

All displays to be dismantled and the area cleared of all materials by 9pm at the latest (ready to be cleaned and prepared for church services and the Myton Hospice Carol Concert the following day).

​All Saints can take no responsibility for any artwork or artists' personal possessions while on the premises.

Selection
All local artists are welcome to apply. 
The selection process is based on the date of the application, coupled with the modules of exhibition space requested and the endeavour to display a wide range of artwork and design. In the second round we may include artists from neighbouring counties.

Pitches will be allocated at random by the organisers according to space, layout and type of display, but artists are welcome to swap positions with other artists prior to launch, if they wish to do so.  
​
​Special requests will be considered where possible.

The 45 Artists & Designers taking part in Art Fest 22

Adele Mary Reed
Amanda Edney - Saori Weaving
Amanda Glanville 
Amie Wiberley
Anna Wheeler - Cotswold Knit
Anthea Puttick - Anthea Yeo Metal Art
Anya Simmons
Carl Gallagher - Light By Night Photography
Claire Henley
Claire Seneviratne
Clare Pentlow
Chris Bell
David Troughton
Debbie Howell - Willow Jewellery
Ellie Rose
Emma Pathare
Gary Eite
Guy Chapman
Howard Lucas
Ilona Pike
Janet Tryner
Janette  George
Jo Crozier
Katy Walden
Lucinda Batchelor
Lucy Burton
Maria Boyd
Michelle Wood
Milik
Nat Coalson
Polly Merredew
Robert Johnson
Sally Larke 
Sarah Jordan - Peacock and Bear
Sarah Leigh
Sarah Smith
Sharon Highway
Sue Bent
Suminder Treadwell
Susan Littlewood
Tess Hoare
Theo Wright
Vanessa Dunnett
​Victoria Smith 
William O'keeffe

Prices

Prices include the drinks reception and private viewing for artists and up to two guests on 2 December.

Free Wi-Fi is available, and a small private area with access to free tea and coffee will be set aside for artists on 3 Dec.

All Saints do not take any commission on sales.

A - Pitch only (approx. 1.8x1.8m) - bring your own display unit
+ drinks reception for artist + 2 guests: ​£45

B - Table (approx. 1.5m )
+ drinks reception for artist + 2 guests : £55

C - Exhibition wall (approx. 1.5 x 1.8m or 1.2 x 2m)  + small square table (approx. 750mm x 750mm) + drinks reception for artist + 2 guests: £55

D - Long table (approx. 1.8m)
+ drinks reception for artist + 2 guests: £60

E - Exhibition wall (approx. 1.5 x 1.8m or 1.2 x 2m) + Table (1.2m)
+ drinks reception for artist + 2 guests: £65

F - 2 Exhibition walls (V- Shape) + Table (1.2m )
+ drinks reception for artist + 2 guests: £80

Example display units

Example display units can be viewed in the North aisle of All Saints Church during July. Church office opening hours are usually Wed, Thu & Fri mornings, or visit the church during The Ukrainian Cafe opening hours (usually Mo - Sat 10.00-17.00).

Booking information

Key Dates
​
10 September: Deadline for receipt of booking form and full payment. 

1 November: Artists to notify organisers of names of their guests for drinks reception on 2/12

2 December: Displays to be set up between 10.00 - 16.30, followed by drinks reception from 17.30 - 20.00. ( Limited parking for exhibitors only on the churchyard with access via the south doors and in the marked bays on Priory Terrace)

3 December:     
10.00 – 19.00h. Open to the public.
19.00 – 21.00h. Displays cleared 

Terms and Conditions
Leamington Art Fest is a Christmas Event for Fine Art and design organised by All Saints within the church building. This contract is between All Saints and the exhibitor (artist). 

General
  • All work must be set up and dismantled within the times and on the dates specified. Artists to use the courtyard and South doors for drop off.
  • Artists (or their representative) to be present at the launch on Friday and all day Saturday
  • Artists may bring additional easels or display units to fit the table or floor area. 
  • Display pitches will be allocated by the organisers
  • Work must be clearly labelled with name and price or (POR) contact details for the preview
  • Artists must provide all the equipment needed to showcase their own work apart from display units, tables and chairs. 
  • Artists with table units must provide a floor length black tablecloth to cover the table and the space below.
  • Insurance for the  artwork will be the responsibility of the individual Artist. All Saints take no responsibility for lost, damaged or stolen artwork.
  • Public Liability Insurance will be in place 
  • Anything hazardous and a risk to safety will not be accepted – the organisers reserve the right to make the final decision in the event of a dispute.
  • N.B. No individually provided electrical equipment will be permitted in the exhibition. Battery operated LED lights and self powered browsers can be used. 
  • No candles or tea lights permitted.


Cancellation

By All Saints':
All Saints' reserves the right to cancel the event at any time in which case artists will be issued with a full refund within two weeks of the notification. In the event, All Saints' is not responsible for any additional charges that exhibitors may have incurred.

If the event has to be cancelled due to government or Diocesan guidelines related to Covid, or any pandemic, the organisers will seek to reschedule the event at a similar time next year.

Booking Fees will cover the costs of hiring display units, dressing the premises, drinks reception, advertising and marketing (including banners, flyers, posters and social media) as well as heating and electricity. 
If Leamington Art Fest has to be cancelled whilst in progress, due to any reason, artists will not be refunded as costs will be committed.

By the Artist: 
- Notification of cancellation to be made to [email protected]
Should the artist have to cancel, they may provide a replacement exhibitor for the same type of unit.

Refunds in case of cancellation by the artist:
50% up to 60 days prior to the launch of Art Fest
25% up to 30 days prior.
No refunds after this date. This is due to production commitments incurred by All Saints.

Display Units and pitches
Artists will be provided with exhibition wall(s) and/or a table and chair, or with a pitch and chair. If additional chairs are required, you must indicate this on the booking form.
 
Pitch only: Bring Your own display unit
All display units must be stable and safe. If a display unit is considered unstable or hazardous and a risk to safety, it will not be accepted and will have to be removed and replaced by a more suitable unit. The organisers reserve the right to make the final decision in the event of a dispute. All Saints will not be responsible for any damage to your display unit or contents of display, before, during or after the event. 

Pitches are approx. 1.8m x 1.8m in size.
If you book a 1.8m x 1.8m pitch and you arrive with a display unit that is larger than the allocated space,  you will be asked to pay for an additional pitch before you can take part in the event. 

Display Units/Pitches will be allocated by the organisers. Artists will not be able to choose the location.
Please indicate on your booking form if you have any special requests and we will endeavour to accommodate where possible. Please note that your display position is non-negotiable; we may not be able to accommodate your request.

Please note that there will be no individual power supply available. 
Any litter collection and disposal is your responsibility. 


During the event:
All stalls must be staffed during the private viewing on Friday and from 10am until the end of the event on Saturday at 7pm. No packing up/leaving the premises earlier, as it leads to a domino effect of others leaving. The South Gate will be fully open from 7pm to allow swift packing up. Please ask volunteers if you need any help.

All participants must respect the building and the churchyard when dropping off and collecting.

Security:
Exhibitors may leave their art work overnight on Friday, as the church will be locked.
However, this is done at THE EXHIBITOR’S RISK. We do not have insurance for individual artwork while on the premises, this is the exhibitor’s responsibility. 
All monies are the exhibitor’s responsibility. 

Publicity:
​As a participant of Leamington Art Fest we hope you will do your part to ensure that everyone knows about it and of your involvement. To assist in this please alert people of your involvement by liking our Social Media pages and sharing this amongst your social circle, following us and sharing on Twitter and with any groups, associations, family, friends, work, school etc. 

Artist’s pictures submitted may be used for publications and publicity. Please email [email protected] if you have any objections regarding this. 

We are a charity who are reliant upon our generous volunteers to help organise, manage and deliver the festival. We will not tolerate any disrespectful, threatening or abusive behaviour or language to any members of the Art Fest team or All Saints staff. 
We reserve the right to ask you to leave should your behaviour be deemed to be unacceptable to the Art Fest organisers. 

We reserve the right to change these Terms and Conditions (“Updated Terms and Conditions”) from time to time. Unless we make a change for legal or administrative reasons, we will provide reasonable advance notice before the “Updated Terms and Conditions” become effective. 
You agree that we may notify you of the “Updated Terms and Conditions” by e-mail and that your participation in Leamington Art Fest 2022 after the effective date of the “Updated Terms and Conditions” constitutes your agreement to the “Updated Terms and Conditions”. 

Special thanks to
​ART FRIENDS WARWICKSHIRE
artfriendswarks.uk
​for their generous support

Contact us at All Saints

General enquiries
         
All Saints Church office:  01926 429 169
(usually staffed Wednesday, Thursday & Friday mornings)

Enquiry Form:  
http://www.allsaintschurchleamington.org.uk/contact-us.html

Email: [email protected]

Address:             
Leamington Art Fest
​All Saints' Parish Church
 PO Box 163
Victoria Terrace
Leamington Spa
Warwickshire
CV31 1GF*

*For GPS, please use CV31 1AA
https://w3w.co/avoid.normal.patio